Worker Privacy Policy

About Worker Timesheet

Worker Timesheet is a digital task tracking application designed for businesses and organisations that need to manage workforce activities, job assignments, and time records. The application enables employers and workers to efficiently track tasks, manage schedules, and generate accurate timesheets through a streamlined digital platform.

Worker Timesheet is developed and operated by EDAP Technology Pty Ltd (ABN: 50 661 922 729). This Privacy Policy explains how we collect, use, store, and protect personal information gathered through the Worker Timesheet application.

1. Why, When, and How We Collect Information

1.1 Why We Collect Information

We collect personal information through Worker Timesheet for the following purposes:

To enable workers and employers to track tasks, jobs, and time records
To manage user accounts, authentication, and role-based access control
To generate timesheets, job reports, and workforce analytics
To facilitate job scheduling, task assignment, and progress tracking
To improve and maintain the functionality, security, and performance of the application
To comply with applicable Australian employment and privacy laws

1.2 When We Collect Information

We collect personal information when you:

Register an account or are registered by your employer on Worker Timesheet
Log in and use the application to record tasks, jobs, and time entries
Submit or update your profile information
Use location-based features (if enabled) for job site verification
Upload photos or documents related to job tasks
Contact us for support or submit feedback

1.3 How We Collect Information

Directly from you: When you register, complete your profile, or input task and job data
From your employer: Your employer may provide your name, contact details, role, and job assignment information when setting up your account
Automatically: Through the application we may collect device information, usage data, and location data (where you have granted permission)

1.4 Types of Information We Collect

Full name, email address, and contact number
Employer name, employee role, position, or trade
Job records, task entries, time logs, and work schedules
Photos and documents uploaded for job verification or audit purposes
Device information (device type, operating system, app version)
Location data (only when enabled and with your consent, for job site verification purposes)
Authentication credentials (securely hashed passwords)

2. What We Do with the Information

We use the personal information we collect to:

Provide and maintain the Worker Timesheet service
Enable job management, task tracking, time recording, and report generation
Manage user accounts, roles, and permissions
Provide customer support and respond to enquiries
Improve the application based on usage patterns and user feedback
Ensure the security, integrity, and reliability of the platform

We do not sell, rent, or trade your personal information to third parties. We may share your information with:

Your employer (limited to work-related data such as timesheets, job records, and task progress)
Trusted service providers who assist in hosting and maintaining the application (e.g., cloud hosting, Firebase)
Government authorities or law enforcement when required by law

3. Cookies and Tracking

As Worker Timesheet is primarily a mobile application, traditional web cookies may not apply. However, we may use:

Local storage: To maintain your session, preferences, and offline data within the app
Analytics tools: To understand usage patterns and improve the application experience (data is collected anonymously where possible)
Push notifications: With your consent, to send task reminders, job updates, and schedule notifications

4. Security Measures

We take the security of your data seriously and implement appropriate measures to protect it, including:

Encryption of data in transit using SSL/TLS
Secure authentication mechanisms including hashed passwords
Role-based access controls to limit data visibility between employers, supervisors, and workers
Regular security reviews and updates to the application
Secure cloud hosting with reputable providers
Audit logging to track access to sensitive data

While we strive to use commercially acceptable means to protect your personal information, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

5. Retention of Data

We retain your personal information for as long as your account is active or as needed to provide services. Specifically:

Account data is retained for the duration of your employment relationship with the registered employer
Job records, task logs, and timesheet data are retained for up to 7 years as required by Australian workplace and tax regulations
Photos and documents uploaded for job purposes are retained for the duration of the relevant project plus a reasonable archival period
Inactive accounts may be archived or deleted after a reasonable period of inactivity, following notification

When data is no longer required, we will securely destroy or de-identify it.

6. Handling Enquiries, Concerns, and Complaints

If you have any questions, concerns, or complaints about how we handle your personal information in connection with Worker Timesheet, please contact us:

Email: admin@edap.com.au
Phone: +61 408 859 467

We will investigate and respond to your concern within 30 days. If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

Your Rights

Under the Australian Privacy Principles, you have the right to:

Access the personal information we hold about you
Request correction of inaccurate, incomplete, or outdated information
Request deletion of your personal information (subject to legal and contractual obligations)
Withdraw consent for location tracking or push notifications at any time through your device settings

This Privacy Policy was last updated on 1 January 2025.